Use this screen when you acquire more of an asset you already own. This information appears on the confirmation that you receive from your broker or financial institution.
The fields on this window are:
Symbol - displays the official trading symbol or the one you created.
Asset - shows name of asset.
Portfolio - displays currently selected portfolio.
Asset Class - select the item that matches this asset.
Note: CDs sold by brokers are treated like bonds. Put them in class Bonds. This is because these CDs have variable principal determined by market conditions.
Asset Notes - enter any additional information, such as dividend amount.
Latest Price - displays the database price or latest updated price.
Purchase Type - click on radio button for type. Nearly all transactions will be a Buy. Short is used for short selling, which is a sophisticated investment strategy recommended only for advanced investors.
Note: if you are going to have Buy and Short Sell positions for a given asset, you will get less confusing totals if you put all Buy positions in one portfolio and all Short Sells in another.
Trade Date - is the date you place the order.
Settlement Date - is the date your financial institution actually adjusts your account to reflect the transaction. This can be of importance for transactions near year end for financial reporting purposes.
Trade Notes - use this note field to record any transaction information such as transaction number or any other information you desire.
Quantity:
For stocks, limited partnerships traded on exchanges, and mutual funds - enter the number of shares.
For bonds, CDs sold by brokers, and limited partnerships not traded on exchanges - enter the face value purchased (for example for three identical bonds of $ 5,000 each, enter $ 15,000).
For options - enter the number of contracts time the multiplier of 100 (some options use a multiplier of 500).
For regular CDs - enter 1.
For cash - enter the total dollar amount.
For precious metals - enter the number of identical units (coins, bars, etc.).
For Futures - enter the result of multiplying the number of contracts bought times the quantity multiplier. For example, you bought 3 futures contracts of crude oil. Each contract equals 1,000 barrels, so the quantity multiplier is 1,000. Therefore, enter quantity of 3,000 = 3 contracts times 1,000 multiplier.
Price per Unit:
For stocks, mutual funds, precious metals, or exchange-tradable limited partnerships enter the buy price of each unit.
For bonds, CDs sold by brokers, and limited partnerships not traded on exchanges - enter the buy price, expressed as a percentage of 100 (new bonds are usually priced at 100.) A typical price for a heavily discounted bond might be 30. On the other hand, a typical price for a bond bought at a premium might be 103.
For options - enter the price of one contract as shown on your confirmation slip.
For regular CDs - enter the price you paid for the CD.
For cash - enter 1.
For Futures - enter the price of one contract.
Commission - enter total commission. Include all miscellaneous transaction charges. Note that buy commission adds to the total cost of your purchase.
Use the tab key or the mouse to go to any field. Click OK to accept. Click Cancel to escape without accepting entries.
If you make a mistake, you can correct it in Edit Open Transaction except for the category, which must be changed in Edit Individual Portfolio.
